4 Reasons Why You Should Outsource Payroll for Your Business

Are you among the 40% of small business owners who say bookkeeping and taxes are the worst bits of being an entrepreneur?

If yes, it’s understandable why you’re struggling with these functions. With thousands of pages in the U.S. tax code, even tax professionals have a hard time staying on top of things.

But as a business owner, you must pay employee dues on time and withhold the necessary taxes. If you don’t, you could face steep fines.

The good news is you don’t have to struggle with the hard stuff. Have you considered outsourcing?

Continue reading for 4 reasons you should outsource payroll.

Keep Your People Happy

Whether you pay your employees on a bi-weekly or monthly basis, nothing gets on their nerves like a delayed paycheck. They have plans, you know!

Yet, this is what’s likely to happen when you handle payroll on your own. If you don’t have time to scrutinize payroll documents, calculate every employee’s wages and bonuses, and write the checks, you will run behind schedule.

The consequence of delayed paychecks is unhappy and disgruntled employees. Their motivation will dip, and so will their productivity. This will hurt your business.

Outsourcing to a payroll service is a sure way to ensure your employees receive their dues bang on time – each time.

Focus on What You Do Best

Most small business owners wear multiple hats, and for good reason. Perhaps you’re running on a shoestring budget and you need to keep costs low.

However, handling multiple crucial business functions can take its toll. Increasingly, you’ll find that you don’t have enough time to do what you do best – which is to develop your product or service.

Outsourcing payroll takes one vital function off your table so you will have more time to be an entrepreneur.

Maintain Legal Compliance

The tax code is always changing, both at the federal and state levels.

Are you always keeping an eye on these changes? Did you know that the Tax Cuts and Jobs Acts which came into force in Dec 2017 affects small businesses in multiple ways?

If you answered no to either question, it’s clear your business is at risk of inadvertently violating the relevant laws. And when that happens, the IRS won’t hesitate to penalize you.

Avoid such mistakes by outsourcing your payroll to a professional service. These pros stay abreast of regulatory changes and will adjust your payroll to ensure the business stays compliant.

Got a Foreign Operation?

Do you have an extension of your business in a foreign country? Thumbs up! Setting an overseas operation is an ideal way to grow your company.

However, it’s one thing to run a business in the U.S., and it’s quite another to run one in another country. The laws could be vastly different.

For instance, let’s say you got a branch down in Sydney, Australia. You have to adhere to the country’s payroll laws.

If you’ve no experience doing business there, you’ll certainly run into challenges. The savvy thing you can do is outsource your payroll to a local service, such as www.payrollserviceaustralia.com.au.

Outsource Payroll and Prosper

How you manage payroll can make or break your small business. Do it well and your business will stay out of legal troubles. Do it poorly and your business will run into all kinds of problems.

What’s more, you don’t have to worry about whether you’re doing it well or poorly. Just outsource payroll and wait to reap all the benefits fleshed out above.

Keep tabs on our business section for more insights.

6 Mistakes People Make When Starting a Gym

Starting a new business is always an adventure. Gyms seem to be even more special. It is a way to earn a living staying in shape and helping others get healthy. And a lot of fitness enthusiasts or trainers dream of opening their own gym for months or years before they decide to make the jump. However, they often forget that it is a business they have to manage every day, not just a hobby. Here are six mistakes people make when starting a gym.

Opening in the Wrong Location

Gyms are as location dependent as any other business. You need to set up somewhere that has enough clientele to fill the gym, but not a lot of competition. The competition could be the gym in their apartment complex and local jogging trails. If you’re opening a specialized gym, know that you’re still competing with the big gyms. Do your research before you commit to a location. And if you decide to open a gym where there’s already a lot of competition, try to significantly differentiate your product offering so you can stand apart from the rest.

Not Being Committed Enough

Opening a business is a commitment. Your gym needs to be open when your clients want to work out. You need to have the right tools or team behind you to keep the gym running, too. Then you will be able to focus on the clients while someone else handles the back office. You may think you’ve got a good partner, but if they aren’t committed enough to the business, you may find yourself short-handed.

You should also know that a good personal trainer isn’t necessarily going to be a good business owner. If you can’t handle supervising the business seven days a week and handling administrative issues regularly, you may be better off working as a personal trainer and meeting clients wherever they are than running a gym. Alternatively, you can hire someone to handle the business side while you focus on the clients. Just recognize, however, that doing this will increase your payroll obligations.

Thinking You Can Start with Almost No Money

Don’t make the mistake of starting a gym with almost no money – you have more expenses than just the rent. Nor can you assume you’re going to save money by working for free. After all, your goal is for the business to sustain you so you can pay your own bills.

A common mistake is overestimating sales predictions. Just because you have a great idea and many potential clients, doesn’t mean you’ll get enough sign-ups in the first month to make payroll. Work with a bookkeeper familiar with the industry to create a realistic plan for cash flow so you have enough savings or credit to pay ongoing expenses like payroll and rent. And recognize that you’ll have to plan for paying payroll even when there isn’t much cash coming in.

Not Using Software to Simplify Management

You can use a variety of software tools to simplify and streamline the running of your software. Depending on the type of gym you have, you could run into scheduling problems. Any mistake could cost you hundreds of dollars in refunds and hurt your reputation. The solution is to use gym software to handle the class schedule. The best tools prevent double-booking of instructors and trainers as well.

You can’t afford to lose track of gym paperwork. Good gym software will manage your membership paperwork. It will remind you and clients when their contracts need to be renewed. The best software allows you to handle the process of renewals online, collect payments and record them. This will save you many hours of administrative time. Good gym management tools will streamline the payment process, making it easier to send invoices and track unpaid ones. The ability to check memberships can save you from admitting freeloaders.

As a business owner, the reports that gym management software provides are invaluable. You’ll be able to track membership levels, cash flow, and schedules. You’ll be able to see the state of your business in a matter of seconds. Checking your profit margins periodically may deter you from purchases that push you into the red, and it could force you to make changes to your offerings that keep you profitable over the long run.

Not Supporting New Gym Members

Signing up new gym members is only a first step in what you hope is a long-term relationship. You need to offer guidance and support for new members so that they become invested in the gym and continue to come.

Make them feel like they can come to you with questions. There’s also a business case for doing so. New gym members are at risk of getting injured when they try unfamiliar equipment, and you don’t want that. Take the time to make them feel appreciated and supported, and they’re less likely to quit your gym and go to another one.

Treating Everyone Exactly the Same

There is a trend to treat everyone exactly the same in the name of fairness and equity. However, this can be a mistake.

We’ve already mentioned the need to offer support and guidance to new gym members. Another mistake is treating people of varying skill and experience levels the same. The veteran weightlifter doesn’t want to know how to do a shoulder press, but they’ll want to give their opinion on the selection of workout equipment. The person trying to get into shape or lose a lot of weight will have very different needs and goals than gym rats who want the latest fun classes on the schedule. Cater to each member’s needs, interests and expectations. Talk to people so you can come up with options that cater to a wide range of people.

A grand vision and the dream of owning your own business isn’t enough to successfully run a gym. Avoid these mistakes, and you’ll have eliminated the biggest reasons why new gyms go under.

“Do I Need a Will?” 5 Reasons Why the Answer is Probably Yes

Are you asking yourself: do I need a will? Then chances are, you probably do.

Having a will in place is always a good idea, especially if you have a business you want taken care of after your death. Here are 5 reasons why you absolutely should have a will written up.

1. Take Care of Your Pets

In the unfortunate event that you pass away, you need to consider what will happen to your pets. Without a will, there’s a good chance your beloved dog might end up in the shelter. But if you have one, you can designate a specific party who will be responsible for your pets after you are gone.

2. Help Your Parents

If you pass on before your parents do, it could cause a lot of problems for your parents. If they’re receiving government benefits, leaving them a lot of money could jeopardize their payments. This is because their newly boosted income could cause them to be disqualified from certain benefits.

To make sure this doesn’t happen, you should consider working with a lawyer who can help you to write the perfect will.

3. Avoid Bitter Disputes

When someone dies without properly leaving a will, it can cause bitter disputes within a family; this can tear a family apart. Without a proper will, people are left to guess what your intentions would’ve been, especially when large sums of money are involved. This can cause some intense arguments that can sometimes be drawn out for years.

The only way to ensure this never happens is to have a will properly prepared. Take a look at https://hardestylawoffice.com to get an idea of the services an estate lawyer can help you with. They can make sure you have all of your affairs in order in the event of your passing.

4. You Choose Who the Money Goes To

When you write a will, you assume control of who will get your assets and when they will get it. There might be certain individuals within your family who can’t be trusted to get a large amount of money at once. They could be too young or have a drug or gambling problem.

In these kinds of situations, you can use a will to ensure the right people get the money at the right time.

5. Anything Can Happen

Some of the worst estate disputes come about when someone dies out of the blue. Anything can happen in life, and you never know when it’s going to be your time.

If you have a positive net worth, you should always have a will in place, no matter how old or how healthy you are. Estate disputes can cause irreparable damage in relationships; don’t let it happen to your family.

Do I Need a Will? Yes!

There are very few circumstances where you shouldn’t have a will in place. Spending the time to put together a proper will now save your family from years of heartache and legal issues.

Your family will have enough to deal with in the event of your passing; don’t add asset disputes into the mix. Stop asking yourself “do I need a will?” and take action!

Want to improve your health? Here are some tips to avoid injury at the gym.

Know why your business requires an efficient Call Center Software

Modern business faces a lot of challenges in today’s competitive world.  Whether it is providing all around the customer service or reducing the recurring call costs, there is a lot to handle. However, call center software make it all happen easily and effortlessly.

Call center software is an innovative product that helps businesses of all sorts to improve productivity and trim down the operational cost. It streamlines your day-to-day operations and helps you get out the most of your customer agents.

What all call center software can do to your business?

Well, summing up the utility of call center software in words is more than tough. It is so widespread and multi-dimensional that a business can hardly imagine existing without it even for a single day.

In general, a call center platform basically serves as a well-integrated platform that allows businesses of all sorts to offers around the clock customer assistance and builds a help desk that is highly responsive.

It removes all the communications hurdles between the customer and company and makes it straightforward. Using a business phone number, businesses can easily directly contact the customers, responsive toward their queries and take timely actions. Apart from it, it makes the communication a two-way process. It is not like you can only contact your customers; your customers can also contact you without being restricted with location and time coordinates.

For example, if you purchase a toll-free Office phone system then your customers can call you at any point of time without any fear of high calling cost. With the help of a toll-free number, you can actually endow your customer’s freedom to call without any apprehension.

The modus operandi of call center software

Though the functionality of call center software is multi-dimensional, its modus operandi is straightforward. Below are the steps via which call center software facilitates its users.

•    Call center software auto-creates a unique entry for each call made or received. As soon as a caller calls you up, the call center software tries to recognize it on basis of that unique entry in its database. Once the unique entry is identified in the database, a user will be able to fetch all the call details like call duration and history. If the callers are new then it will create a new entry for that particular customer.

•    When the caller enters its auto or verbal response over the call, the call center software diligently start queuing the calls. The call queuing is totally based upon the mapping in the database and calls would be pushed further on the basis of mapping only.

•    Along with call queuing, the call center also queue-up your customer care agents and start distributing the calls accordingly. Once the precisely-queued up agents picked up the calls, they try to resolve the customers’ concerns in best possible ways.

•    The call center software allows a user to record the agent and customers responses simultaneously for future reference. The agents can easily mark up the current status of the ticket. So, you will have all the details about a customer’s concerns over a single platform.

•    Once a particular ticket is closed then the call center software sends an auto-generated survey call or email to the customer and gathers their feedback.

Why you should own call center software?

As we have already said, that call center software is the spine of every business, buying it is totally indispensable. If you are apprehensive about buying call center software then here is a list of our top reasons to own it.

  • Affordability

Reaching out to your customers is a heavy-on-the-pocket affair.  It demands a lot of capital if you are keeping the traditional landline phone number as your option. However, a VoIP online phone Number  brings a big relief. You can have your own call center at a mere cost of $6.

  • Easy call management

Call management is one such area that gives you many sleepless nights. When not done properly and productively, you are going to lose revenue and customers in one go. The aid of call center software in this section is totally commendable as it makes sure that you don’t miss a single call and answer them all with reduced waiting time and appropriate responses.

  • Enhanced productivity

We must admit that any business is going to excel only if its manpower is delivering its best.  With the help of call center software, you can easily make sure that your team is active, productive and responsive during work hours. You can easily get every detail over a single click. With such detailed vigilance over your team, you can be assured for enhanced productivity.

Current era demands more than to be ordinary. It demands to be a Mogul of all and a Call Center Software helps you in this. So, buy it without hesitation.

Why Invest in a Clinical Trial Management System?

Is your organization involved in clinical trials? If yes, then you should consider investing in a clinical trial management system. This is a system that manages the data in a clinical trial. It basically centralizes administrative components of the study which include reporting, tracking and billing. These systems have been used by many research centers to monitor trials. But why should you really invest in such systems? This article takes a quick look at the three main advantages of investing in a clinical trial management system.

Reliable data management 

Clinical trials will be useless if the data collected is hard to retrieve. The clinical trial management system offers a secure and centralized location for all data collection. It also helps with storage and easy retrieval. The system will make it easy for you to search and retrieve patent information, common services, items and any document that is related to the study. You can also add study documents like protocol amendments fast and distribute them to your team, groups or organizations.

Another great thing about the clinical trial management system is that it generates all the reports and checks the status of individuals or various clinical trials. This is a very important feature when conducting several studies. The system will gather and analyze the data in the research department. The system will then provide secure locations for the data by incorporating user permissions and logins for the involved parties. You can learn more about data management or this system from the PFS Clinical.

Better financial management 

The system will help with financial management. This is achieved by keeping track of the financial data and making sure there is accurate invoicing for the sponsors and the proper payments. The system also has the feature to create an intuitive study calendar that makes it easy for you to track costs. Participants in the study can also be checked in and out at every visit and important information recorded in real time. This ensures that all participants are paid on time and accurately.

You will also have access to the searchable libraries. These create consistency in billing and budgeting. Routine tasks will be automated. Moreover, the incorporation of coverage analysis in the clinical trial management system reduces the probability of non-compliant billing. The system will also be able to track the total revenue as well as the anticipated revenue. This makes budgeting easer.

Improved efficiency 

The clinical trial management system is a web-based system that enables you to focus less on administrative work and more on the patient care. Less time will be spent by the coordinators entering data into the system. This reduces human error and saves time. What is more is that having a centralized location for all the documents reduces the issue of having duplicate data. The team will also be able to identify missing documents easily. This improves the study start-up times.

A clinical trial management system will streamline the workflow and improve productivity in clinical trials. You just need to implement the right system and learn how to use it.

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Making money from your health-focused business

If you’ve gone into business with the aim of improving the health of your customers, then you’ve entered a growing market. The sector has seen a consistent expansion as people become more aware of their health responsibilities, and whether you’re a yoga teacher, nutritionist or run a gym, you’re going to want to reach as many people and make as many sales as possible. After all, that was the point of starting your business in the first place, right? With that in mind, you may be wondering just how to accomplish that, and the prospect of business buzzwords and incomprehensible business strategies can be incredibly daunting. If you’re hoping to build your health-focused business into a successful revenue source, then here are the best ways to accomplish that without resorting to clichés and those ever-annoying buzzwords.

Build a website

Your first step should always be to build the best website possible. Even if you’re primarily a local business that relies on passing trade and the geography of your local neighborhood, having a website makes even the nearby community far more likely to find you and use your services. You don’t have to panic when it comes to designing and building your first website, no matter how difficult you may think it’s going to be, because the good news is that these days building a website could not be easier. You could choose to utilize the services of a website design company, which will take a lot of the stress and pressure from you, but you also have the option of using one of the many website building sites that are available. Look at sites like WordPress and Wix, and you’ll find that creating the website template for your spa or massage therapy center, and filling your pages with content, is considerably easier than you thought.

Become a market leader

With your website in place, you now have to attract your customers. There are an insane number of ways that you can tackle this, and even if you already have an established client base, a little business growth is always welcome. One of the lesser used techniques for getting your name out there is to become a market leader in your field. That simply means that people will recognize your expertise and as a result, trust you considerably more. It’s not that difficult either. You know your product or service already, otherwise you wouldn’t have built the business in the first place. Send out press releases to your local media when there have been new products, new legislation, or anything external that has an effect or influence on your business area that can be used as a promotional newsletter that you send to community radio stations, university newspapers and local television channels. If you can make them good enough, you may be invited on to talk about your industry, and that’s the best free advertising in the world.

Reduce your costs constantly

Half of business management is knowing where to stop spending money, and that can be a challenge, especially if you’re not used to budgeting for a company. Whether your business is large or small, brick and mortar or e-commerce, there are always going to be ways to reduce your outgoings and increase your profit margins. One of the most useful tools in the digital age is that of video-conferencing. Using a choice of platforms available, you can cut down on both travel costs and travel time when it comes to holding those all-important meetings with suppliers or even customers. A telephone is great, but if you want a face to face conversation but you don’t want to waste a day driving for a 30-minute negotiation, you can just as easily use video-conferencing to great effect. You can even hold meetings with multiple members these days, so there really is no need to waste time, money, and energy on traveling to a business meeting.

The strange world of Marketing

When it comes to marketing your business, you can all too easily become overwhelmed by the seemingly endless sources of advice that you can find online. In amongst the advice that you might find, there are some key elements however, and it’s worth making a note of the ones that suit your business. Not all of them will, and if you’re looking for chiropractic marketing ideas or an inventive way to promote your nutrition supplement company, then keep an eye out for those marketing techniques that will be of benefit. Make use of every tool at your disposal, and you may find that you are able to create cash-flow from unexpected sources. Many businesses are increasing their use of video blogs on their websites, which not only gives them something to share on social media, it also grounds your market leader credentials and can even be monetized. If you create some well written and informative tutorials or advice videos, you may even find that your YouTube channel is one of your more important and exciting sources of money.

Once you make the decision to take your business seriously, you open yourself to an entirely new world. Learn about the tools available and do your research. Be willing to diversify as the need arises but always stay focused on the original elements of your business that prompted you to start it in the first place. Talk to your customers about their needs and their evolving thoughts on your products, your services, and even your branding, and you may find that the best advice or suggestions come from the most unusual sources. There are plenty more ways that you can save and make money, from hiring experienced staff to collaborating with companies that deal in similar fields as you. Never stop looking for ways to grow and build on the foundation that you’ve worked so hard to create. Just as you are looking after the health of your customers, you should also be keeping an eye on the health of your business.