If you’re a hospital administrator, you know that efficiency is key to running a top-notch system. Unfortunately, due to the size and complexity of hospital operations, it can sometimes seem like a challenge to keep things running smoothly. The good news is, there are a few straightforward strategies you can start implementing at your hospital right away to help improve efficiency.
1. Update Your Internal Software
If your hospital is still running on old, out-of-date software, it could potentially be slowing down operations and costing you precious time. By updating your internal software, you could help organize your information better and stay competitive with the latest technology, whether it’s chargemaster software or another system that works well for you. When your system is running better, employees can enter and extract information quicker, improving efficiency across the board.
2. Don't Assign Extra Duties to One Employee
While it might seem counterintuitive, overloading a single employee with too many duties can actually slow your operations down. For instance, making one person take on more responsibilities than were in their original job description can make them feel confused, overwhelmed and unsure which task to get started on first. Instead, it may be a good idea to clearly assign duties and have each employee become outstanding at what they’ve been assigned to do. When people know exactly what’s expected of them, they can perform their jobs better and the whole hospital becomes a well-oiled machine. This way, you can also focus on hiring people with excellent skill sets for each narrowly defined position.
3. Continue Ongoing Reviews
Finally, even if everything appears to be running smoothly, it’s a good idea to conduct ongoing performance reviews. While this might involve a bit more administrative work than simply conducting one large performance review per year, there are a few issues with infrequent reviews. First of all, employees may have forgotten about problems they would have remembered to mention in smaller, more frequent reviews. Secondly, even if they do remember to mention something, it could be too late by the time of the annual review to do anything about the issue. Instead, smaller periodic reviews, conducted perhaps once a month, for example, create an open relationship between staff and administrators and allow for spotting and addressing issues as soon as they arise.
Running an efficient hospital requires a lot of careful administrative planning and can sometimes seem like a lot to handle. Thankfully, there are a few simple strategies you can start implementing today to help your hospital run more smoothly. Try these tips and you can look forward to a more efficient system than ever!